by Nicole Brizuela
Adminstrative Based Examples
You need to confirm appointments for the week. Simply instant message or email a list of tasks to your Cloud VA (Cloud virtual assistants) via our Cloud VA platform. They call the appointments and note who is confirmed and who must be rescheduled. They upload or scan-to-cloud or emails the list back to you or even updates your calendar online, if you’re using a mutually accessible calendar program. They can even reschedule appointments as needed.
You need directions to a meeting or seminar. Your Cloud virtual assistant can make the call, obtain the directions and either calls or emails those directions to you.
You need a schedule for the meeting times and dates, your Cloud virtual assistant can verify the information for you without taking up your precious time on the phone.
You have routine paperwork that must be filled out on a daily basis. Simply message your Cloud virtual assistant with the information or scan-to-email or scan-to-cloud your hand-written information to your Cloud virtual assistant. They enter the info into your standard form and emails to the proper location.
Research Based Examples
You need a hotel conference room for a seminar. Call or email your Cloud virtual assistant and ask her/his to do the research. The Cloud virtual assistant contacts several hotels in the area to find availability of the date, size, and specifics of the seminar.They can then obtain written quotes from the hotels that can accommodate the request. They review each quote for completeness and reports the findings to you for final decision.
You want to purchase office equipment. Simply call or email your Cloud virtual assistant with the request. They call several vendors, obtain pricing information, and emails the information back to you for the final decision.
You are interested in researching a topic online for an important proposal. Your Cloud virtual assistant can do a keyword search and list the appropriate websites/findings back to you. Or, s/he can dig deeper and pull out necessary information from the websites s/he finds.
You are preparing a property search report i.e. RPData plan and need further information before a listing presentation or sales pitch. Your Cloud virtual assistant can contact or log in to possible advertising outlets on the Internet, magazines, periodicals, newspapers, RP Data etc. and acquire information on pricing, publishing dates, publishing deadlines, payment policies, etc. All information is compiled into a report for you to review.
I have nothing but positive things to say about the advantages of outsourcing and using Cloud virtual assistants – to certain parts of my business, especially if it saves my business $100,000+ a year in overhead expenses.
My company is based on customer service. We have many sales agents across dozens of offices; the amount of follow up, administration work and correspondence required on sales staff was preventing them from earning their real potential and value by wasting their time on non-income producing activities. Using Cloud virtual assistants enabled our sales team to increase their sales volume due to the time saved on administrative based activities which our Cloud virtual assistants happily do for us now.
The benefits of using Cloud virtual assistants for administration support, database management and a host of other tasks, are multi-fold, beginning with reduced and/or eliminated costs in salaries, taxes, insurance and on-site employee benefits.